GDPR - DATA PRIVACY NOTICE
The Tracy Trust
1. Your personal data - what is it?
Personal data relates to a living individual who can be identified from that data (a “Data Subject”). Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we – in terms of the GDPR?
The Tracy Trust is termed the “Data Controller”. This means it decides how your personal data is processed and for what purposes.
3. How do we process personal data?
The Tracy Trust complies with its obligations under the “GDPR” by keeping personal data up to date; by storing it and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use personal data for the following purposes: -
· To enable us to provide charitable services for the benefit of our members in the ecclesiastical
parish of Hedgerley as specified in the Trust Deed of our charity;
· To promote the interests of the charity;
· To administer membership records and to keep members informed about our events, news, activities
and services arranged by us;
· To enable communication between: trustees, committee members, volunteer
Drivers, service providers and members of The Tracy Trust;
. To reimburse expenses
· To maintain our own accounts and records
4. What is the legal basis for processing personal data?
We obtain explicit consent from each Data Subject so that we can keep them informed about news, events, activities and services.
5. Sharing personal data
Your personal data will be treated as strictly confidential and will only be shared with other local, non-profit-making organisations e.g. the Scouts, which provide services of direct interest to our members.
How long do we keep personal data?
We retain members’ data while it is still current and for archive purposes only unless requested to remove it.
6. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data that is held and processed by the The Tracy Trust: -
· The right to request a copy of your personal data which the Tracy Trust holds about you;
· The right to request that the The Tracy Trust corrects any personal data if it is found to be inaccurate or
out of date;
· The right to request your personal data is erased where it is no longer necessary for the The Tracy Trust
to retain such data;
· The right to withdraw your consent to the processing at any time;
· The right, where there is a dispute in relation to the accuracy or processing of your personal data, to
request a restriction is placed on further processing;
· The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will obtain your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact:
The Legal Secretary of The Tracy Trust, Dr Jim Cannon at email@example.com
You can contact the Information Commissioners Office on: 0303 123 1113 or via email: https://ico.org.uk/global/contact-us/email/ or at:
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire.
THE TRACY TRUST Data Privacy Notice 2018